Effective Date: 10 April, 2026
This Privacy Policy explains how OmniciteAI ("we," "us," or "our") collects, uses, discloses, and safeguards your information when you use the OmniciteAI platform, website, and related services (collectively, the "Service").
Because OmniciteAI is an artificial intelligence platform designed to assist with research, citations, and document analysis, we are deeply committed to protecting the intellectual property and privacy of the materials you process through our Service.
By accessing or using OmniciteAI, you agree to the data practices described in this policy. If you do not agree, please do not use the Service.
Account Information: Name, email address, password, and institutional/company affiliation when you register.
Billing Information: If you subscribe to a paid plan, our payment processors (e.g., Stripe) collect payment details. We do not store full credit card numbers.
Communications: Information provided when you contact customer support, participate in surveys, or provide feedback.
To provide our core AI functionalities, we process the data you actively feed into the Service:
Text Inputs and Prompts: The queries, questions, and text prompts you submit to our AI models.
Uploaded Documents: Files, PDFs, manuscripts, or reference materials you upload for analysis, citation extraction, or summarization.
Generated Outputs: The citations, summaries, and text generated by the Service based on your inputs. (Note: You retain all ownership rights to your original uploaded documents and prompts).
Usage Data: Information about how you interact with the Service, including features used, query volume, time spent, and error logs.
Device and Network Data: IP addresses, browser types, operating systems, and device identifiers.
Cookies and Tracking: We use cookies to maintain your session, remember your preferences, and analyze site traffic.
We use the collected data for the following purposes:
To Provide the Service: Processing your queries, analyzing uploaded texts, generating citations, and maintaining your library of generated content.
To Improve the Service: Fixing bugs, optimizing search algorithms, and developing new features based on aggregated usage patterns.
To Communicate: Sending transactional emails (e.g., password resets), policy updates, and optional marketing communications.
Security and Compliance: Preventing fraud, unauthorized access, and enforcing our Terms of Service.
We understand that you may upload sensitive or unpublished research to OmniciteAI. We have strict rules regarding how your data interacts with AI models:
No Training on Private Data (Default): We [do not / only with your explicit opt-in consent] use your personal data, uploaded documents, or specific prompts to train our foundational AI models or those of our third-party LLM providers.
Third-Party AI Processors: We may use third-party API providers (e.g., OpenAI, Anthropic) to power certain features. Data sent to these enterprise APIs is processed solely to return your generated output and is not used by these third parties to train their public models. Data is retained by them only for a limited period (e.g., 30 days) strictly for abuse monitoring.
We do not sell your personal data or your research materials to third parties. We only share information in the following ways:
Service Providers: We share data with trusted vendors who assist in operating our platform (e.g., cloud hosting providers like AWS/Google Cloud, database managers, and payment processors).
Legal Obligations: We may disclose information if required by law, subpoena, or government request, or to protect the rights, property, or safety of OmniciteAI, our users, or the public.
Business Transfers: In the event of a merger, acquisition, or sale of assets, user data may be transferred subject to the same privacy commitments outlined here.
We implement industry-standard security measures designed to protect your data, including:
Encryption of data in transit (TLS/SSL) and at rest.
Strict access controls for our personnel.
Regular security audits and vulnerability assessments.
While we strive to protect your personal information and uploaded documents, no system is entirely impenetrable, and we cannot guarantee absolute security.
Account Data: Retained for as long as your account is active.
User Content (Documents & Outputs): You may delete uploaded documents and generated outputs from your workspace at any time. Once deleted from your dashboard, they are permanently removed from our active servers within 14 days.
Account Deletion: If you delete your account, all associated data, documents, and generated histories will be permanently deleted, except for basic transactional data we must keep for legal/tax compliance.
Depending on your jurisdiction (e.g., GDPR in Europe, CCPA in California), you have rights regarding your personal data:
Access: Request a copy of the personal data we hold about you.
Correction: Request corrections to inaccurate data.
Deletion: Request the deletion of your account and personal data.
Opt-Out: Unsubscribe from marketing emails at any time.
To exercise any of these rights, contact us at care@clientdrip.app.
Your data may be transferred to and processed in servers located in the United States. If you are located in the EEA, UK, or other regions with comprehensive data protection laws, we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place to protect your data during transfer.
We may update this policy periodically to reflect changes in AI regulations or our product features. We will notify you of significant changes via email or a prominent notice on our website before the changes take effect.
If you have questions about this Privacy Policy, how we handle your research data, or our use of AI, please contact us at:
care@clientdrip.app